WAYS & MEANS COMMITTEE
March 12, 2012
Committee Members Present: C. Crandall (serving as chair), D. Burdick, M. Healy, K. LaForge, T. O’Grady, D. Pullen, F. Sinclair, (Absent: D. Fanton, T. Hopkins)
Others Present: M. Alger, G. Benson, L. Ballengee, P. Curran, L. Edwards, K. Graves, L. Gridley, J. Margeson, K. Monroe, T. Miner, B. Riehle, T. Ross, D. Roeske, R. Starks, K. Toot
Media Present: B. Clark, Olean Times Herald
Call to Order: The meeting was called to order at 1:02 p.m. by Chairman of the Board Curt Crandall.
Approval of Minutes
A motion was made by Legislator Sinclair, seconded by Legislator O’Grady and carried to approve the Ways & Means Committee minutes of February 27, 2012.
Mandate Relief
Chairman Crandall distributed a flyer illustrating the effect of the property tax cap without mandate relief on Allegany County. Under the property tax cap, Allegany County was allowed to increase the 2012 Budget by only $725,000; however, the six biggest mandate programs increased by $1.682 million. Our local share of Medicaid for 2013 will go up 3 percent, but if the Legislature adopts the Governor’s proposal, it will only rise 2 percent which is a savings of almost $80,000—but that does not sound like much when you put it against our $10 million local share.
Chairman Crandall indicated that he has been in e-mail contact with Ways and Means Committee Chairperson Ted Hopkins in response to a request from NYSAC (NYS Association of Counties) to again remind our state elected officials how much mandate relief means to Allegany County. Chairman Crandall also distributed copies of letters to our elected officials in Albany (Senator Young, Assemblymen Burling and Giglio) urging them to adopt mandate relief proposals. They are in session and in the budget process, so now is the time to step this up, and with this group’s approval, send these letters to Albany. A motion was made by Legislator LaForge, seconded by Legislator Healy and carried to forward the letters to our elected representatives.
Chairman Crandall also distributed a resolution from Wyoming County regarding mandate relief and suggested the committee sponsor a similar resolution at the next full board meeting in a couple of weeks. If budget is settled by then, it’ll be moot; if not, it’ll be one more message sent to Albany. A motion to sponsor a mandate relief resolution was made by Legislator Pullen, seconded by Legislator Healy and carried. Prepare Resolution
Transfer of Funds for Communication Tower
County Treasurer Terri Ross indicated that per Resolution No. 74-11 money was appropriated to pay for a communication tower on Pingrey Hill in Andover built by SAIA Communications. At the end of 2011, there were funds left that needed to be reappropriated to 2012 in order to complete payments on this project. Ms. Ross requested a resolution appropriating $116,800 to A3640.201 (Emergency Services – Equipment) with a like sum placed in A15.599.00 (Appropriated Fund Balance). The request was approved on a motion by Legislator Burdick seconded by Legislator Pullen and carried. Prepare Resolution
REFERRALS FROM OTHER COMMITTEES:
Human Services Committee
Social Services Commissioner Vicki Grant requested approval to fill a Senior Typist position (AFSCME, Grade 7) that became vacant when an employee was terminated. The employee performs clerical work for all programs. The position is funded 50 percent with federal funds, 25 percent with state funds, and 25 percent with local County dollars. The request was approved on a motion by Legislator Burdick, seconded by Legislator Sinclair and carried. Notify Human Resources
Public Health Director Lori Ballengee requested a resolution transferring $680 from A4010.1 (County Health Department – Personnel) to A4050.4 (Water Quality Management – Contractual) and $297 from A4010.802 (County Health Department – Benefits) to A4050.4 (Water Quality Management – Contractual) to better expend the budget. The transfers are being requested due to the absence of Tyler Shaw who is currently on military leave until July 2012. The request was approved on a motion by Legislator Burdick, seconded by Legislator Healy and carried. Prepare Resolution
Mrs. Ballengee also requested a resolution accepting and appropriating $11,404 in COLA monies for the Cancer Services Program. The grant year runs from April 1, 2011, through March 31, 2012. The funds should be appropriated as follows:
Appropriation Accounts:
A4071.201 (Cancer Screening – Equipment) $ 3,783.43
A4071.4 (Cancer Screening – Contractual) $ 7,620.57
Revenue Account:
A10.3401.01 (State Aid – Cancer Screening) $11,404.00
The request was approved on a motion by Legislator Burdick, seconded by Legislator Pullen and carried. Prepare Resolution
Public Safety Committee
Sheriff Rick Whitney requested approval to fill a Corrections Corporal position (Council 82, Local 3989). The vacancy was created when the current Corrections Corporal accepted a Deputy Sheriff position. The position is needed to fulfill NYS Commission of Correction minimum staffing requirements. Mr. Margeson confirmed that he reviewed and approved the request. The request was approved on a motion by Legislator Healy, seconded by Legislator Pullen and carried. Notify Human Resources
Probation Director Robert Starks requested a resolution accepting and appropriating an additional $500 from the ACCORD Corporation to be used for supervising sex offenders. The original annual award of $6,600 has already been budgeted. Mr. Starks noted that ACCORD slotted this money to be used for polygraph testing for the first year. The contract runs for three years from October 1, 2011, through September 30, 2014. The additional $500 should be appropriated to A3140.409 (Probation-Fees) with a like sum placed in revenue account A10.3310.05 (State Aid Probation-SORA). The request was approved on a motion by Legislator Healy, seconded by Legislator Burdick and carried. Prepare Resolution
Emergency Management and Fire Director Jeff Luckey requested a resolution reappropriating grant money totaling $11,825.94 not spent in 2011 due to overlapping grant fiscal years. Grant #C838280 in the amount of $71,250 was originally accepted by Resolution No. 41-09, and Resolution Nos. 31-10, 75-10, and 46-11 were also associated with this grant. The $11,825.94 should be reappropriated to A3645.2 (Homeland Security – Equipment) and revenue account A10.3306.EMG8 (State Aid – Homeland Security – OES). The request was approved on a motion by Legislator Healy, seconded by Legislator Pullen and carried. Prepare Resolution
Committee members briefly discussed the groups and committees that advise Mr. Luckey. Chairman Crandall suggested that Mr. Luckey submit an itemized list of equipment that will be purchased.
Mr. Luckey requested a resolution reappropriating $76,472 not spent in 2011 due to overlapping grant fiscal years. Grant #C838290 in the amount of $76,472 was originally accepted by Resolution No. 149-10 and was previously reappropriated by Resolution No. 45-11. The $76,472 should be appropriated to A34645.2 (Homeland Security – Equipment) and revenue account A10.3306.EMG8 (State Aid – Homeland Security – OES). The request was approved on a motion by Legislator Healy, seconded by Legislator O’Grady and carried. Prepare Resolution
Mr. Luckey also requested a resolution reappropriating $57,672 not spent in 2011 due to overlapping grant fiscal years. Grant #C838200 in the amount of $57,672 was originally accepted by Resolution No. 166-11. The funds should be appropriated to A34645.2 (Homeland Security – Equipment) and revenue account A10.3306.EMG8 (State Aid – Homeland Security – OES/Health). Please see the original MOE for the breakdown between Emergency Services and the Health Department. Legislator Burdick noted the appropriation to the Health Department Homeland Security account and asked if the money would be used for vaccines. Public Health Director Lori Ballengee indicated they don’t pay for any vaccines. Chairman Crandall stated the monies are just being reappropriated; however, he would like a little more detailed explanation regarding how the funds will be used. Legislator Healy noted that if there are options regarding radios, Mr. Luckey would be the first to find that possibility. The request to reappropriate the funds was approved on a motion by Legislator Healy, seconded by Legislator Sinclair and carried. Prepare Resolution
District Attorney Keith Slep requested a resolution to enter into an agreement with Finger Lakes Paralegal Services to manage the Civil Forfeiture Process. Managing the process would include the following:
1. Assisting DA and police staff with identifying assets subject to forfeiture
2. Preparing settlement agreements
3. Prepare reports for filing pursuant to statute
4. Processing DMV and real estate documents
5. Distributing funds
The District Attorney would pay Finger Lakes Paralegal Services 10 percent of the total dollars distributed from each forfeiture at the time the funds are being distributed. The request was approved on a motion by Legislator Healy, seconded by Legislator Burdick and carried. Prepare Resolution
Personnel Committee
Sharon Keib, Office Manager for the Allegany County Mutual Self-Insurance Plan, requested a resolution transferring $15,014 from S1720.430 (Self-Insurance Plan Benefits and Awards-Contractual) to S1710.406 (Self-Insurance Plan Administration-Contractual) to cover the cost of the excess insurance not included in that line item. The request was approved on a motion by Legislator O’Grady, seconded by Legislator Burdick and carried. Prepare Resolution
Audit
Committee members reviewed the March 12, 2012, audit of claims in the amount of $4,512,254.79 (including prepaid bills). A motion was made by Legislator Sinclair, seconded by Legislator Pullen and carried to forward the audit to the full Board for approval of payment.
Adjournment:
There being no further business to come before the committee, the meeting was adjourned at approximately 1:21p.m. following a motion made by Legislator LaForge, seconded by Legislator Sinclair and carried.
Respectfully submitted,
Cynthia Santora, Secretary to the Clerk of the Board
Allegany County Board of Legislators
Legislature Board meeting: Monday March 12, 2012
Board of Health
Meeting Minutes for February 6, 2012
NOT APPROVED
The following board members were in attendance: Dr. Joseph Felsen, Timothy LaFever, Dr. Willard Simons, Dr. Leo Cusumano, and Douglas Burdick .
Medical Advisor Dr. Christopher was present.
Others Present: Lori Ballengee, Tom Hull, Laurie Hennessy, Theresa Moore, and Kim Shaklee.
The Board of Health meeting was called to order by Public Health Director Lori Ballengee at 7:03pm.
Theresa Moore gave a power point presentation regarding sugar sweetened beverages. She gave this presentation for the New York State Healthy Heart grant through Cornell Cooperative Extension. Her presentation brought to the forefront the unhealthy consumption of sugar sweetened beverages by consumers and how it contributes to obesity and other health related diseases. Theresa asked the board members to let her know if they would like this presentation given to any groups, businesses, and PTA or school meetings to let her know. Theresa asked the Board of Health to think about adopting a policy at the County level in regards to sugar sweetened beverages.
The board members and staff introduced themselves to our guest Mr. Kim Shaklee.
Lori gave a reminder to the board members to complete their in-service and turn it in to Janet.
Janet will email the in-service to each board member.
Tom Hull, Deputy Public Health Director, gave an overview of the general guidance and rationale on sampling water wells for possible contaminants associated with oil and gas extraction activities. This information had been distributed to the board members at the last board meeting in December for their review. Tom stressed to the board members this guidance is a recommendation only. Doug Burdick made a motion to formally adopt this “General Guidance and Rationale on Well Water Monitoring in Advance of Natural Gas and Oil Resource Extraction.” This motion was seconded by Dr. Felsen. Motion Carried.
Tom Hull
Lori Ballengee reviewed her budgetary concerns in regards to the fees charged for permits. The Health Department has not raised their fees in approximately eight years. The Health Department wants to be in line with surrounding Health Departments and raise the permit fees accordingly. The Health Department began last year inspecting tanning beds and vending machines and these fees are adding revenue for the Health Department. The Health Department is looking at raising the sliding fee scale to bring fees in line for 2012.
Laurie Hennessy, Director of Patient Services, noted when they receive high risk birth certificates a nurse schedules an appointment with the parents and go out and do baby checks and answer questions
for the new mom and dad. When auditing these charts Laurie noted WIC was not offered to the parents.
Ten charts in the Immunization program were audited and more documentation needs to be done
to document missed immunizations.
The Health Department has one latent TB case. There have been fewer cases since physicians have been asked to follow the TB cases.
There have been three confirmed cases of H-Flu meningitis over the border. All three children were from a non-vaccinated group.
There was a chickenpox outbreak. NYS Health Department has different guidelines than the CDC.
One Pertussis case has been reported in Allegany County
C cases.
In the Family Planning program 40 (forty) charts were audited. Laurie revised the forms for family planning to make them more comprehensive.
Laurie reported the Health Department is actively looking for a nurse practitioner.
The Health Department received a CAPP grant through ACCORD to serve 17-21 year olds. The Family Planning program is adding evening clinics to the program.
A new family planning sliding fee scale had been created. The board members were asked to review the sliding fee scale and a request was made to approve the sliding fee scale. A motion was made by Dr. Felsen to approve the sliding fee scale for 2012 for Family Planning. This motion was seconded by Dr. Simons. Motion carried.
An organizational chart was disseminated to the board members for their review.
A motion to adjourn the meeting was made by Tim LaFever and seconded by Doug Burdick. The meeting was adjourned at 8:43pm.
Respectfully submitted,
Janet Norris
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